Facts about Tech
Catering Guide
Customizing Your Event – Menus and Pricing
WVUIT Dining Services’ award-winning catering unit, is proud to present
Your Guide to Catering
We are here to serve you. We recognize the importance of quality and presentation and will do everything possible to make your event a success. The policies and procedures below will help ensure that success by affording us adequate time to properly prepare and present your event. As you schedule and plan your event, rest assured we will be there every step of the way.
Placing Your Order
To place an order for your event or to talk to a sales representative concerning our custom menu service, please contact us as indicated below.
Phone: (304) 442-3278
Fax: (304) 442-3486
David.Templeton@mail.wvu.edu
Download Our Catering Order Form and fax to the number above.
Note: Your room reservation and arrangements for tables and chairs (room set-up/delivery) must be made separately with student Service Office at 304-442-3100 prior to booking your event.
Minimum Notice/Discounts/Charges
Adhering to the following guidelines will help ensure the availability of your desired menu.
One Week Prior to Event: Notice for small meetings, receptions, or refreshment breaks.
Two-Three Weeks Prior to Event: Notice for events requiring menu selection, such as luncheons and dinners.
One Month Prior to Event: Notice for unusually large events, those requiring custom menu planning, or those events requiring complex details. Orders placed more than one month prior to the event will receive a ten-percent discount from published prices.
Note: Due to market fluctuations, we reserve the right to change prices at our discretion.
Guarantees
An estimated number of guests must be provided at the time of your booking. The final guest count (guarantee) must be submitted at least 72 business hours prior to the event. If attendance is equal to or less than the guarantee, you will be billed for the guarantee. If attendance exceeds the guarantee, you will be billed for the actual attendance. If no guarantee is submitted, the original estimate becomes the guarantee.
Note: Event prices in this guide are based on our required minimum of 25 guests. If you wish to book a smaller event, additional costs may be incurred for which you will be billed.
WVU Tech Catering guarantees sufficient quantities of food and table settings to accommodate the guarantee plus five percent or a maximum of ten above the guarantee, whichever is less.
Event Cancellations
Event cancellations must be received in writing/e-mail at least 72 business hours prior to the event. If you cancel after this deadline has passed, you will be billed for your guaranteed number of guests.
Alcohol
Detailed alcohol procedures are available from the Dean of Students and the Director of Student Activities. These procedures apply to all members of the WVU Tech community, including guests and visitors.